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Tent companies provide disaster relief shelters

July 1st, 2010 / By: / Feature, Tents

The disaster relief tent market is unpredictable, but the rewards can be satisfying—professionally and personally.

The market for disaster relief shelters is a “good news–bad news’” scenario. A sudden demand for relief tents usually means that in some part of the world, people are suffering. This was certainly true the first several months of this year, when the catastrophic January earthquake in Haiti was the first and most massive event in a series of natural disasters around the globe.

Even when disasters occur, developing situations can result in market confusion. Days after the Haiti earthquake, president René Préval issued a worldwide plea for tents to help house the more than one million people in his country left homeless. But in the coming weeks, with the rainy season approaching and the realization that temporary structures would be needed for months—if not years—some relief agencies began to back off from tents in favor of more solid, semi-permanent structures.

As Lindsey McDonough, contract manager for Spokane, Wash.-based Berg Co., says, there is no good way to manage demand for disaster relief tents. Serving the military and humanitarian markets, Berg Co. manufactures general purpose and relief shelters in a number of sizes, as well as water and fuel containment berms and collapsible fabric tanks.

How to prepare

Industry professionals do agree on a few keys to success in this vital market: you must have a well-designed shelter that is easy to install, take down and transport, and you must connect with relief agencies before disasters occur.

Economy Tent Intl., Miami, Fla., manufactures a 13-by-13-foot relief shelter that can be installed by two people in about 30-40 minutes and is designed for long-term temporary housing in challenging climates. Economy Tent president Hal Lapping says that a good relief shelter is one that is safe, installs quickly and provides comfort.

“It is very important to make sure the shelters have easily replaceable component parts for serviceability,” Lapping says. “Engineering and wind load testing is also important, as well as using high quality material, FR- and UV-treated vinyls, that have blackout covers to stop sun penetration and reduce heat.”

Economy Tent is a contract holder with the Government Services Administration (GSA) and an approved vendor with many relief agencies. But even with those connections, managing supply versus demand is by far the most difficult issue with these shelters, he says.

“We try to maintain at least 100 units in stock but can gear up manufacturing to produce 100 to 200 per week,” he says. “Sales of these shelters have been brisk, so we have now increased our stock and try to inventory 400-plus units.”

Serving the military and humanitarian markets, Berg Co. manufactures all of its products to order and does not keep large reserves of tents in stock. Berg works with organizations like the Federal Emergency Management Agency (FEMA) and the National Guard before disasters occur so that their shelters can be quickly deployed when needed.

“There are some cases where we get requests for thousands of tents and have to suggest the customer choose a lower quality supplier who has that amount in stock,” McDonough says. “We focus on high quality products that are made to specification and are not kept in inventory. We are able to produce up to 12 tents a day if requested and are willing to work overtime and third shifts when these situations occur.”

Frontline marketing strategy

For many companies in this market, relief shelters are just one aspect of their business, but Universal SpaceFrames (USF) of Laguna Beach, Calif. was formed in 2008 with a specific mission to produce and distribute its unique shelter system in disaster and humanitarian situations. The company had just completed its first production run of its geodesic weight-bearing shelter when the Haiti earthquake hit.

“We decided to accelerate our production and financing efforts in order to prepare for what we see as long-term, rather than short-term, shelter needs in Haiti,” says Jimbeau Andrews of USF. They forwarded their shelter information to aid agencies that are highly active in the region; however, the responses were inconsistent. “We found that most key decision makers were actually in the field; so, we had a team meeting and decided to head to Haiti ourselves to find them,” he says.

USF representatives joined a Haitian relief team from the University of Iowa in May as a means to reach aid decision makers and promote the shelter. USF personnel started each day volunteering to carry cinderblocks, sift sand and assist local carpenters constructing homes near Port Elizabeth.

“A myriad of Haitian and nongovernmental organizations were constructing simple homes with four posts, footings and palm frond roofs,” says Andrews of USF. “They use volunteers and local laborers who earn nothing more than a meal and a drink for each four-hour shift. Conditions on the ground in Haiti are desperate and very little currency is changing hands.”

USF’s attempts to connect with aid organizations and Haitian officials eventually resulted in a face-to-face meeting with Ronald Andris, deputy vice mayor of the southern Haitian city of Jacmel. The team learned that Jacmel leaders were considering relocating 140,000 people while the city is rebuilt.

“Mr. Andris remarked on how quick and easy USF Shelters were to set up,” Andrews said. “He also noted how USF shelters could accommodate the challenging, rocky, uneven and muddy terrain the Jacmel area presents to aid workers.”

Back in the U.S., USF was preparing detailed drawings of potential shelter villages to provide transitional housing, school rooms, medical and business offices, places of worship, entertainment and banking.

“The bottom line is that you have to put yourself out there and get in the mix to introduce a new product, no matter what the market is,” Andrews says.

Rapid response

Opportunities in the humanitarian shelter market extend beyond manufacturing—many tent rental companies have emergency response divisions ready to install tents at a moment’s notice, including large structure tents for field hospitals and temporary government infrastructure. Mahaffey Fabric Structures of Memphis, Tenn., provides shelters and structures for base camps, temporary housing, fire and flood relief and business continuity. Recently, Mahaffey has been called on to install a clearspan tent in Haiti and respond to flood relief efforts in its home state.

“We hold a disaster preparedness meeting during the first week of June each year in order to get everyone on the same page in terms of operations, available inventory, marketing and sales (going over any new or existing contracts, as well as the crew and equipment those contracts entail),” says Mahaffey marketing manager Beth Wilson.

Mahaffey installers are ready for rapid response with prepared disaster kits filled with fuel, nonperishable food items, bottled water, sleeping bags, radios, batteries and other necessities, which prevents last-minute hold-ups for getting the crew on the road.

“Once we learn of an impending storm or other disaster that may have already taken place, we go over any and all action items to make sure we’re fully prepared in all aspects from operations to equipment to sales,” she says. “If it’s safe for the crew to drive into or closer to the disaster area, we mobilize immediately.”

The relief shelter market is like any other market in that sound business decisions regarding raw materials, design, manufacturing, price point, marketing, inventory and delivery are required. Yet, the tragedies that create the demand for these shelters no doubt touch and motivate the individuals and companies involved in this form of disaster relief. Kevin Sing, Mahaffey field supervisor, traveled to Haiti in March for the installation of a clearspan tent the company sold at a discounted rate to the Digicel Foundation, a nonprofit charitable organization that builds communities.

It’s an honor for each and every employee of Mahaffey to be involved in such a wonderful project as the Digicel Foundation’s Ministry of Education,” Wilson says. “Seeing the devastation firsthand will undoubtedly stay with Kevin Sing for the rest of his life, though he takes pride in knowing that he had a small part in helping to restore life in the ravaged nation.”

Jill C. Lafferty is editor of InTents magazine.

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